Code of Ethics

Introduction

Evergreen Estate Management Limited (EEM) is committed to conducting business with the highest standards of integrity, professionalism, and respect for all stakeholders. Our Code of Ethics serves as a guiding framework for how we operate, ensuring transparency, fairness, and accountability in every aspect of our services.

This policy applies to all directors, employees, consultants, contractors, and partners engaged with EEM.

1. Integrity and Honesty

We uphold integrity as the foundation of our operations. We are truthful in our communications, transparent in our dealings, and committed to always acting in the best interest of our clients and partners.

2. Fairness and Non-Discrimination

EEM treats all clients, employees, and stakeholders with fairness, dignity, and respect. We do not tolerate discrimination based on race, ethnicity, gender, age, religion, disability, or any other protected status.

3. Professional Excellence

We strive to deliver our services with professionalism, competence, and efficiency. We commit to continuous improvement, professional development, and adherence to industry best practices.

4. Confidentiality

All personal and business information entrusted to EEM is treated as strictly confidential. We will not disclose sensitive information to third parties without appropriate consent, except where required by law.

5. Compliance with Laws and Regulations

We comply with all applicable laws, regulations, and ethical standards in Ghana and in any other jurisdictions where we operate.

6. Conflict of Interest

We recognise that conflicts of interest can undermine trust and the integrity of our operations.

6.1 Definition
A conflict of interest occurs when an individual’s interests—financial, professional, or otherwise—could interfere with their duties, decisions, or loyalty to EEM.

6.2 Avoidance and Disclosure

• Employees, contractors, and partners must avoid situations where personal gain conflicts with the interests of EEM.

• All potential conflicts must be disclosed promptly in writing to management.

• No employee or partner may engage in activities that could compromise EEM’s impartiality, objectivity, or reputation.

6.3 Examples of Conflicts

• Having a financial interest in a competitor or supplier without disclosure.

• Using company resources or confidential information for personal benefit.

• Favouring family or friends in business decisions without proper authorisation.

6.4 Resolution
Once disclosed, conflicts will be reviewed by senior management, and appropriate measures will be taken, which may include reassignment of responsibilities, divestment of conflicting interests, or recusal from certain decisions.

7. Accountability and Responsibility

We take full responsibility for our actions and decisions. All team members are expected to act in ways that promote trust and protect the company’s reputation.

8. Client and Community Commitment

We value the trust our clients place in us and are committed to fostering long-term relationships that contribute positively to the communities we serve.

9. Environmental Responsibility

Where possible, we integrate environmentally sustainable practices into our operations to contribute to the protection of our natural resources.

10. Reporting Unethical Behaviour

We encourage the reporting of any unethical behaviour, misconduct, or breach of this policy. Reports will be treated seriously, investigated promptly, and handled with confidentiality.

Contact Information

For questions or reports regarding this Code of Ethics, please contact:

Evergreen Estate Management (EEM)
Company: Evergreen Estate Management Limited
Website: evergreenestatesmanagement.com
Email: info@evergreenestatesmanagement.com
Office Phone: +233 54 804 4340
Address (GH): Flower Street, Tabora Number 2, Adebreka, Accra, Ghana.
Director: Vincent Santeng